2023 Annual General Meeting, Notice of Elections & By-Law Amendment Proposals
The Link's Annual General Meeting is taking place this coming Wednesday March 29, 2023, at 4 p.m via Zoom and in person at The Link’s office.
1. Call to order
2. Appointment of a secretary
3. Reading and approval of the agenda
4. Reading and approval of the minutes of the 2022 AGM
5. By-Law amendments
6. Board of Directors report for 2023-2023
7. Presentation of the 2021-2022 financial statements
8. Appointment of the auditor
9. Presentation of financial statements as of the last day of February 2023
10. Presentation of the preliminary budget for 2023-2024
11. Election of one (1) member at large and two (2) former staff for the Board of Directors
12. Other business
13. End of the assembly
Notice of Elections
Concordia undergraduate students who are members in good standing are eligible to
attend, vote at the meeting, and run for a position on The Link’s board. One (1) position is
open to members at large (paying fees) and two (2) positions are open to members of
the community who have had Link staff status within the last three (3) years. Candidates
for the Board must present a letter of intent by Wednesday, March 29, 2023, at 4 p.m. to the secretary of the board of directors by email to email@example.com
An invitation with a password will be sent before the meeting.
If you wish to attend, send an email to firstname.lastname@example.org.
By-Law Amendment Proposals
The proposed changes to the by-laws, to be voted on, are underlined below:
Article One. The name of the organization shall be The Link Publication Society, hereinafter referred to as the Society.
Article Two. All undergraduate and graduate students of Concordia University shall be considered to be members of the Society and shall be subject to their respective student levies. Students enrolled in the Concordia University one year Journalism Diploma Program may elect to join the Society and be subject to the fees and rules as set out in the Resolution 2012-01.
Board of Directors
Article Four. The Board shall have the power to:
i) Impeach or take any other disciplinary measures against any member of the Staff, provided that such an action be ratified by a majority vote of the Staff at a Staff meeting. Such meetings shall have a fifty (50) per cent plus one (1) quorum and be advertised at least seven (7) days in advance. In the event of a tie, the measure is not ratified.
Article Five. Meetings of the Board:
i) Meetings shall fall into two categories:
a) regular meetings of the Board;
b) special meetings of the Board.
ii) There shall be at least three (3) regular meetings of the Board during each academic year. Board members shall be notified at least one week in advance of the meeting.
iii) Special meetings of the Board may be called at any time by the chairperson of the Board or by three (3) Board members. Twenty-four (24) hours of advance notice
Editorial Positions of The Link
Article Ten. Quorum for elections shall be fifty (50) per cent plus one (1) of Staff members.
Dismissal and Impeachment of Staff
i) Any staff member may have their staff member status revoked for the remainder of the publishing term by a two-thirds vote of staff members at a staff meeting.
ii) Any staff member holding an editorial position may be removed from their editorial position by a two-thirds vote of staff members at a staff meeting.
iii) Such meetings shall have a fifty (50) per cent plus one (1) quorum and be advertised at least seven (7) days in advance.
Article Two. Staff members may have their status revoked only on the grounds of:
i) Acting in contempt of, or contrary to, a known staff vote taken at a duly constituted staff meeting.
ii) Acting in contempt of, or contrary to, any by-law of the Society.
iii) Acting in a manner detrimental to the proper operation of the Society.
Article Three. The Board shall have the power to remove and ban from re-election any staff member in exceptional cases where they are found committing repeated offenses of harassment, microaggressions, racial insensitivities, or discrimination against another racialized or marginalized person on the basis of their marginalized background.
i) Such circumstances shall not require a staff vote.
ii) Instances of said offenses can be brought to the Board in formal and informal avenues.
iii) Removal will be deliberated in closed session by The Board and will be ratified by majority vote through members only. In the event of a tie, voting members will render the final decision.
iv) Offending staff members may appear before The Board for a final presentation before the deliberation.
v) Removal is distinct from impeachment, and no advertisement is necessary.
vi) Offending staff members may be offered one warning before removal if the offense is found to be rectifiable through consultation with the victim.